In order to assess the potential utility of establishing a standard for archival information management systems, the author analyzes seven functional requirements statements written either as general instruments or to implement specific systems in particular institutional or network settings. He acknowledges the importance of the different environments in which archival information systems must operate and describes the components of an information system that a standard would need to address. He concludes that guidelines could be effective as a model for vendors to use as a baseline for system design and could serve as a foundation for other descriptive standards.
Archive Information System
The Archive Information System (AS) is a generic tool for indexing data archives and is fully integrated into the SAP Data Archiving environment. The indexes created with this tool, which are called Archive Information Structures, are used to display archived data. The archiving object is a central component of SAP Data Archiving. The archiving object specifies precisely which data is archived and how. It describes which database objects must be handled together as a single business object. And interprets the data irrespective of the technical specifications at the time of archiving (such as release and hardware). ARCIS is the web-based IT system of the Federal Records Centers (FRCs) of the National Archives and Records Administration. The system is the online portal through which your agency can do business with the FRCs. What does ARCIS do? ARCIS allows your agency to conduct all transactions online, saving you time and reducing paperwork. The system also lets you track your transactions electronically, giving you instant access to information about your records. And ARCIS does all of this in a secure, user-friendly environment. And AIMS helps you to expedite data entry, keep track of past transactions, access information anytime, anywhere and from any computer. And AMIS have enhanced the security of your transaction like: User authentication for secured system access using directory service (LDAP), Password encryption, SSL encryption between browser and web server, End-to-end encryption for data confidentiality between server components, Roles-based restricted access to system functions, Secure physical deployment to prevent intrusion and Ability to restrict access to certain records (such as classified) to approved subgroup of users
Archive Retrieval Configurator (ARC)
The ARC enables you to create archive information structures with the help of field catalogs, and to fill the structures with data from the archive. The archive information structure, which represents a kind of archive index, provides the basis for archive data reporting.
The Archive Explorer enables fast searches of archived data. It does this by accessing the archive information structures that have been created and stored in transparent database tables using the Archive Retrieval Configurator. Furthermore, the Archive Explorer allows direct accesses of individual data objects in the archive, which can then be displayed in both technical and application-specific views. Archive Management Information system not only gives you the power to easily search and manage the intelligence in your documents, but it also provides many other measurable benefits:
- Check available information structures
- Create the information structure
- Activate the Information Structure
- Fill the Information Structure
- Report Information Structures